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Guidelines Preparing your Presentation Templates Glossary



Glossary

1 -  Submission Type


2 -  Acceptance Type and Publication


3 -  Presentation Type


4 -  Satellite Events




1 -  Submission Type


1.1 - Regular Paper

A regular paper presents a report concerning research work that is supposed to be completed and validated. The theme of the paper must be focused on one of the conference topic areas. The paper structure should follow the normal pattern, including an introduction, comparison with related work, research ideas and results, critical analysis, conclusions and references. A regular paper can be accepted as "full paper" or "short paper".
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1.2 - Position Paper

A position paper presents an arguable opinion about an issue. The goal of a position paper is to convince the audience that your opinion is valid and worth listening to, without the need to present completed research work and/or validated results. It is, nevertheless, important to support your argument with evidence to ensure the validity of your claims. A position paper may be a short report and discussion of ideas, facts, situations, methods, procedures or results of scientific research (bibliographic, experimental, theoretical, or other) focused on one of the conference topic areas. The acceptance of a position paper is restricted to the category of "short paper", i.e. a position paper is not a candidate to acceptance as "full paper".
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1.3 - Abstracts

Abstracts can refer to an original or previously published research and also be attached to a complete paper or a video. Abstracts can also support case-studies or demonstrations, presented orally or as posters. Abstract submissions will be screened by a panel of experts, including the conference and program chairs. Abstracts will be advertised in the conference program and included in a book of abstracts, but not published in the proceedings nor indexed.
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2 -  Acceptance Type and Publication


2.1 - Full Paper

Full Papers are awarded a 25’ minutes slot (including the time for questions and discussion) for an oral presentation at the conference and they will be assigned a 12-page limit in the Conference Proceedings. They are sent to all major indexers such as Thomson Reuters Conference Proceedings Citation Index (CPCI/ISI), DBLP, EI (Elsevier Engineering Village Index), Scopus, Google Scholar and Semantic Scholar and all papers presented at the venue will be included in the SCITEPRESS Digital Library.
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2.2 - Short Paper

Short Papers are either awarded a 20’ minutes slot (including the time for questions and discussion) for oral presentation or presented at a Poster Session usually 45 minutes to 60 minutes long. They will be assigned an 8-page limit in the Conference Proceedings. In any case they are published in the proceedings and sent to all major indexers, such as Thomson Reuters Conference Proceedings Citation Index (CPCI/ISI), DBLP, EI (Elsevier Engineering Village Index), Scopus, Google Scholar and Semantic Scholar. All papers presented at the venue will be included in the SCITEPRESS Digital Library. Abstracts are an exception to the previous information since they will be presented but not published in the proceedings or included in the Digital Library.
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3 -  Presentation Type


3.1 - Oral Presentation

Accepted papers can be presented either orally or as posters. The length of oral presentations can vary between 20 and 25 minutes, depending on the acceptance type and each session has a chair. It is expected that the presenter is ready in the room before the session begins. All technical session rooms are equipped with a video projector and a computer running Microsoft Windows with Microsoft PowerPoint and Adobe Acrobat Reader. It is recommended that your presentation is uploaded to PRIMORIS before the conference, which ensures that it will be stored at the aforementioned computer by the time it is needed. However, you may prefer to bring it in a USB drive (also recommended as a backup precaution). Using your own laptop or smart device, as long as it is enabled with VGA output connection is possible but not recommended. The presenter should prepare a set of slides that clearly illustrate the main points of her/his paper, and make sure the presentation fits well within the assigned time slot, leaving at least 5 minutes for a period of question-answering. Should sound be required, the presenter is kindly requested to contact the conference secretariat at least 3 weeks in advance in order to ensure proper arrangements. The rooms are not normally equipped with a sound amplification system. It may be useful to follow presentation best practices (e.g. University of Delaware https://cpb-us-w2.wpmucdn.com/sites.udel.edu/dist/e/299/files/2011/07/Communication-Best-Practices-Oral-Presentations.pdf, Penn State https://www.e-education.psu.edu/styleforstudents/c7_p4.html).
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3.2 - Poster Presentation

Accepted papers can be presented either orally or as posters. Posters will have a specific session for being presented to a larger audience, between 45 and 60 minutes, during which authors must be next to their poster to answer questions. The poster must not exceed the A0 (84 cm X 118 cm) portrait format. Please use an appropriate font size for the posters so that they are readable by the participants from 1.5 meter away. The poster message should be clear and understandable even without oral explanation. Please assure the poster is placed on the board before the beginning of the poster session. Authors are required to stand by their posters during the whole poster session, during which the participation certificates will be distributed. The poster must be printed beforehand and brought along to the conference by the author. Alternatively, the conference may provide a printing and transportation service but you must contact the secretariat at least one month ahead before the conference dates, inquiring about costs and deadlines. Please note that it is not acceptable to print A4 sheets and hang them at the poster board.
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4 -  Satellite Events


4.1 - Workshop

The purpose of workshops is to provide a more interactive and focused platform for presenting and discussing new and emerging ideas. The format of paper presentations may include oral presentations, poster presentations, keynote lectures and panels. Depending on the number of presentations, workshops can be scheduled for 1 day or 2 days. All accepted papers will be published in a special section of the conference proceedings book, under an ISBN reference, and on digital support. All papers presented at the conference venue will be available at the SCITEPRESS Digital Library. SCITEPRESS is a member of CrossRef and every paper is given a DOI (Digital Object Identifier). The proceedings are submitted for indexation by Thomson Reuters Conference Proceedings Citation Index (CPCI/ISI), DBLP, EI (Elsevier Engineering Village Index), Scopus, Google Scholar and Semantic Scholar.
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4.2 - Special Session

Special sessions are very small and specialized events to be held during the conference as a set of oral and poster presentations that are highly specialized in some particular theme or consisting of the works of some particular international project. The goal of special sessions (minimum 4 papers; maximum 9) is to provide a focused discussion on innovative topics. All accepted papers will be published in a special section of the conference proceedings book, under an ISBN reference, and on digital support. All papers presented at the conference venue will be available at the SCITEPRESS Digital Library. SCITEPRESS is a member of CrossRef and every paper is given a DOI (Digital Object Identifier). The proceedings are submitted for indexation by Thomson Reuters Conference Proceedings Citation Index (CPCI/ISI), DBLP, EI (Elsevier Engineering Village Index), Scopus, Google Scholar and Semantic Scholar.
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4.3 - Tutorial

The role of the tutorials is to provide a platform for a more intensive scientific exchange amongst researchers interested in a particular topic and as a meeting point for the community. Tutorials complement the depth-oriented technical sessions by providing participants with broad overviews of emerging fields. A tutorial can be scheduled for 1.5 or 3 hours.
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4.4 - Demo

Demonstrations provide researchers and practitioners with an exciting and interactive opportunity to present their systems, artifacts and/or research prototypes, either at a regular session or at the technical exhibition. In any case, it is required to avoid a commercial format, even if the demo consists of presenting a business product or service. Instead, the presentation should focus on technical aspects.
Any written support materials may be distributed locally but not published in the proceedings. Authors who already present a paper at the conference may apply for a demonstration, to complement but not to replace their paper presentation. Demonstrations can also be made by sponsor companies or as a mixed initiative involving researchers and industrial partners.
Demonstrations are based on an informal setting that encourages presenters and participants to engage in discussions about the presented work. This is an opportunity for the participants to disseminate practical results of their research and to network with other applied researchers or business partners.
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4.5 - Panel

A panel is basically a one and a half hour to 2 hours session in which four to six speakers - distinguished members of the scientific and/or enterprise community, briefly present different perspectives/opinions on key issues with the goal of stimulating a lively, controversial, and provocative discussion. Panelists are expected to actively debate one another and engage the audience to help broaden understanding of the technologies and issues. Two types of panels are to be considered: Research Panels, oriented to the academic community and focused on the discussion of research topics; and Industrial Panels, oriented to promote knowledge exchanges between academia and industry.
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4.6 - Doctoral Consortium

A doctoral consortium (DC) is a symposium dedicated to help Ph.D. students in the course of their research work. Accepted and presented papers will be included in the digital support that includes the proceedings of the conference. Each student must present a paper describing her/his work at an intermediate phase before an advisory board, composed by highly qualified and experienced professors. The student should prepare a set of slides that clearly illustrate the main points of her/his Ph.D. project, leaving time enough for a discussion period in order to let the advisory board be helpful regarding the project progression. The presentation should include a short introduction of the student: 1 slide only/1 minute, maximum. Each Ph.D. project presentation is expected to last about 15 minutes. Students are also invited to prepare a poster about their Ph.D. for the main conference poster session (free).
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