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Deadlines and Policies

Important Deadlines

Conference early registrations are accepted until:

Regular Papers: March 31, 2025
Position Papers: April 21, 2025
Non-Speakers: April 21, 2025

Late registrations are accepted until:

Non-Speakers: May 22, 2025
After this date, non-speaker registration is still possible, although conference bags and proceedings are limited to the existing stock.

Note: All dates refer to AOE time, i.e. "Anywhere on Earth"

Guidelines, Benefits and Policies

Each accepted paper will be published in the proceedings under an ISBN reference, on paper and on digital support, and must be presented at the conference.
It is mandatory to receive the camera-ready, copyright document, registration and the payment until the deadline below.
To register a paper, the participant needs to select the "Speaker" registration. No other registration type will be accepted.

Cancellation Policy for the Conference:

If we receive your written cancellation before April 24, 2025, the registration fees will be refunded, deducted by an administrative fee of 100 EUR. There will be no refunds for cancellations received after April 24, 2025.

2. Discounts over the registration fee are not cumulative.

Student Benefits:

Students must confirm their status by presenting a student card and a signed declaration from the supervisor professor.

Students without a paper are entitled to substantial discounts over the basic registration for non-speakers
Registration discounts are available when students are from underprivileged countries
Best Student Paper Awards will be given a voucher for a free or reduced registration fee in one event sponsored by INSTICC, valid during a 12 months period, including all conference materials (without the printed proceedings)
Free INSTICC Membership valid until the end of 2025, which can be used in this and in subsequent INSTICC conferences and provides extended access to the SCITEPRESS Digital Library.